If your organization cannot use credit cards or requires an invoice before payment, Apidog supports generating invoices first with payment via credit card or bank transfer.Apidog version 2.5.28 or later is required for this feature.
Getting an Invoice First#
Step 1: Navigate to Plans#
Step 2: Select Alternative Payment Method#
In the subscription plans page, click "Unable to use the credit card or need an invoice first? Click to upgrade"Plan: Basic, Professional, or Enterprise
Term: Annual (monthly not available for this payment method)
Seats: Number of team members
Step 4: Generate Invoice#
Click Get Invoice to receive Stripe's invoice information. Use this invoice to:Complete internal audit processes
Process payment via credit card or bank transfer
Understanding the Seat System#
The seat system is designed for teams using payment methods that don't involve credit card binding.What is a Seat?#
A seat is a paid position for a team member with:Duration: Annual (yearly billing)
Price: Billing unit price per seat
The seat system only applies when you choose payment methods without credit card binding. With credit card binding, Stripe automatically charges or refunds based on actual user count fluctuations, making the seat system unnecessary.
How Seats Work#
| Feature | Description |
|---|
| Purchase | Buy a fixed number of seats for your team |
| Flexibility | Invite or remove members within your seat count |
| Restriction | Cannot reduce the number of purchased seats |
| Reassignment | Freely reassign seats when members leave |
Team members with the Guest role are also included in paid seats.
1.
Reassign 2 existing seats to 2 new employees
2.
Purchase 1 additional seat for the third new employee
Reducing Seat Count#
You can reduce the number of seats on the purchase page by clicking the Seats section.If you cannot reduce seats:1.
Your team likely has members equal to the seat count
2.
Remove members from Team β Members/Permissions
3.
Return to the Plan page to purchase fewer seats
Managing Your Plan#
Purchasing Additional Seats#
When your team needs to add new members beyond your current seat count:Calculation:
Additional seat cost = Seat unit price Γ Number of additional seats Γ (Days remaining in order Γ· Total days in order)3.
Enter the number of seats to purchase
4.
System automatically calculates the prorated cost
Renewal and Upgrading#
To renew or upgrade your plan:Switching Between Seat System and Subscription System#
From Subscription to Seat System#
If your team is currently on a subscription plan (monthly or annual) and needs to transition to the seat system:1.
Cancel the existing subscription
2.
New seat system order begins after the current billing cycle ends
From Seat System to Subscription#
If your team is currently on the seat system and wants to switch to a subscription model:1.
Wait until the current prepaid term ends
2.
New subscription activates after the existing order expires
Requesting Contracts and Invoices#
Viewing Invoices#
Requesting a Contract#
FAQs#
What happens when the paid version expires?#
30-day notice: Notification sent within the software before expiration
Automatic downgrade: Team reverts to the free version
Capacity impact: If usage exceeds free plan capacity, team functionality will be affected
How is the price calculated for adding seats mid-order?#
Within a single team, all members have the same expiration time.Calculation:
Cost of adding seats = Original seat price Γ Number of seats added Γ (Days remaining in order Γ· Total days in order)The system automatically calculates the required cost when you click Add Seats and enter the number of seats to purchase. 
